<h1>Property Coordinator</h1><h1> </h1><h2>Company Overview</h2>AQUILA Commercial is a close-knit group of hardworking, enthusiastic and fun people who run Austin’s top local commercial real estate firm.  The Property Coordinator works with a Property Manager and Team in the management of commercial office, retail and industrial properties.  Work is in an office setting and requires on-site visits to managed properties and meetings with tenants.  Candidates should be self-motivated and detail oriented. <span style="font-size: 10.0pt; line-height: 107%; font-family: 'Arial',sans-serif; mso-fareast-font-family: 'Times New Roman'; color: #333333; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;">The Property Coordinator is a front line position who assists building tenants, contractors, managers and visitors daily and requires strong customer service and organizational skills. To apply for this role, please email your resume to hiring@aquilacommercial.com.<h2 class="MsoNormal">Job Description and Responsibilities</h2><ul type="disc"><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Process invoices daily and be able to identify the correct accounting codes.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assists in coordinating all tenant security access cards for perimeter, garage, and fitness center.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Helps maintain property management calendar.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Performs clerical tasks for staff, as needed.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Help maintain building work order system and keep information up to date.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Maintain tenant and administrative filing system and assures all documents are properly filed.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assists with building access for contractors.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Maintains the contractor/vendor lists.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Prepares building inspection reports, status reports, tracking reports, correspondence and files.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist with all incoming service requests and dispatch to appropriate personnel.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Retrieve, open, date-stamp and distribute all incoming mail. </li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Coordinate with existing tenants for the leasing tours.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist with planning and implementation of tenant events.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist with the preparation and tracking of vendor contracts.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist with filing, scanning and indexing</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Other duties as assigned.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assists with front desk reception and fills in for receptionist as needed.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assists with the preparation and distribution of monthly and quarterly reports.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Maintains insurance files for coverage required by tenants and vendors.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Responsible for notification letters to tenants and vendors thirty days before expiration of insurance certificate.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist with scheduling and assigning work orders</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Collect utility bill back info and input in records</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist with orders as needed</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Develop and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Coordinate and assists Property Manager and/or APM with tenant move-ins and move-outs.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Coordinate and assists Property Manager and/or APM with planning and implementation of periodic tenant events.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Assist in maintaining the tenant information manual and assures that information is current and correct.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Coordinate production of tenant signs, keys and directory information.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Prepare and maintain tenant contact lists.</li></ul><h2 class="MsoNormal">Job Qualifications </h2><ul type="disc"><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Minimum of three (3) years administrative experience is required.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">High school diploma is required.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Commercial real estate experience is preferred</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Must possess strong interpersonal skills and an ability to work and communicate effectively with all levels of operations.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Must have the ability to manage time and multiple projects efficiently and achieve required results.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Must possess excellent customer service skills.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Must be detail oriented and well organized.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Proficient with Microsoft Office Suite (Excel, Word, Outlook) </li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">High proficiency in written and spoken English is required.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Must be able to define problems, collect data, establish facts, and draw valid conclusions.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Physical Demands may vary. The individual is occasionally required to sit, stoop, kneel, and crouch. The individual may need to lift up to 20 pounds.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Responsiveness– Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Integrity- Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information.</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;">Customer Service –Demonstrate optimum customer service delivery while performing all job functions</li><li class="MsoNormal" style="color: #333333; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; line-height: normal; mso-list: l0 level1 lfo1; tab-stops: list .5in;"><span style="font-size: 10.0pt; line-height: 107%; font-family: 'Arial',sans-serif; mso-fareast-font-family: 'Times New Roman'; color: #333333; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;">Communication<span style="font-size: 10.0pt; line-height: 107%; font-family: 'Arial',sans-serif; mso-fareast-font-family: 'Times New Roman'; color: #333333; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;">- Able to clearly express ideas; present verbal information in a straightforward manner; ask questions in order to open channels of communication; listen to and understand perspectives of others.</li></ul><h2>Work Schedule</h2>This is a full-time position. AQUILA’s normal hours of operation are Monday through Friday from 8:00am to 5:00pm. The hours will be worked in the AQUILA office located at Campus at Arboretum, 10415 Morado Circle, Austin TX. Computer and software will be provided.<h2>References</h2>We will check references submitted as deemed necessary. Oh and, no calls please. We’re super busy and would love to talk, but let us get back to you.

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