Overview

This role is responsible for contract administration and maintaining and reconciling vendors accounts.

Responsibilities

Set up new Vendor accounts ensuring that a W-9 is obtained. Maintain W-9 file and update annually.

Ensure that Vendor Invoices are matched with contracts, purchase orders or corporate signatures.

Post payable invoices daily

Reconcile vendor statements monthly

Issue and prepare checks, obtain signatures and prepare for mailing.

File invoices, statements and checks

Centralize and maintain listing of all contracts

Ensure all payments are in accordance with signed contracts

Ensure payables are reviewed with open accounts receivables

Support Corporate special projects related to accounts payable

Support Accounting Specialist in the Accounts Receivable function as well as back up to the general accounting responsibilities

Ensure all policies and procedures are followed as designated by the Hoffman Auto Group Privacy Act Policy

Accounts Payable experience and general Excel knowledge.

Reconciliation experience

Must be flexible, highly organized, possess excellent interpersonal and communication skills. Always leads by example with professional work ethic.

Regular on-time attendance is an essential function of this position to meet deadlines