Position Summary:

We are looking for an Accounts Payable Specialist to join our Business Department.

This role is responsible for managing accounts payable and assisting with accounts receivable. Tasks will include invoicing, processing payments, tracking vendor information, purchasing district material, cash receipting, account reconciliation, and secretarial duties. This position works year-round at the district central office location.

Duties and Responsibilities:

• Secretary to Director of Finance and Director of Maintenance
• Process invoices and ensure accuracy
• Input new vendor information and update as needed
• Reconcile multiple financial accounts and budgets
• Place orders as needed, assist in setting up accounts with vendors
• Issue new asset tags and keep district inventory up-to-date
• Cash Receipting
• General office duties- mail distribution
• Issue 1099's, W9's and Tax-Exempt Forms
• Coordinate paper and maintenance supply bids
• Backup payroll processing
• Complete district required training and professional development if required
• Attend work regularly and promptly
• Complete a 45-day probation
• Other duties as assigned

Requirements and Qualifications:

• High school Diploma required, Associate degree preferred
• Accounting or bookkeeping experience a plus
• Experienced in Google Workspace
• Vendor management skills
• Proficient computer and math skills
• Attention to detail and exceptional organizational skills
• Ability to work collaboratively with district departments

Hours: 8 work hours per day

Days: 260 Work Days per year

Pay Rate: $18 starting hourly rate, with increase based on experience

Reports To: Director of Finance and Director of Maintenance

Benefits: This position includes a competitive and comprehensive benefits package that includes IPERS, paid personal/sick leave and medical/dental/vision insurance.

Physical Requirements: Bending, carrying, climbing, driving, lifting, pushing/pulling, reaching, sitting, standing, walking.

The Fort Madison Community School District is an EEO/AA employer