Recruiters: This job is not open to recruiters, and we will not respond to recruiter contact regarding the position.

About the role

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process. This role ensures timely and accurate processing of vendor invoices, subcontractor payments, and expense reporting while supporting project accounting functions such as job costing and compliance with construction-specific requirements.

What you'll do

• Generate purchase orders and process high volume invoices
• Review and verify invoices for accuracy, approvals, and proper job cost coding
• Manage subcontractor payments, including lien waivers, insurance compliance, and W-9 documentation
• Match purchase orders, receipts, and invoices (3-way matching)
• Maintain organized records of all AP transactions and supporting documentation
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist with month-end close, including accruals and AP aging analysis
• Collaborate with project managers and accounting staff to ensure accurate job costing
• Ensure compliance with company policies and audit standards
• Oversee the AP inbox and respond to inquiries
• Support year-end processes, including 1099 preparation

Qualifications

• 2+ years of Accounts Payable experience (construction industry preferred)
• Strong understanding of AP processes and accounting principles
• Experience with job costing and construction documentation (lien waivers, AIA billing, etc.) preferred
• Proficiency in accounting software (e.g., Foundation, Sage, Viewpoint, or similar ERP systems)
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Proficient in Microsoft Excel
• Microsoft Office Suite Experience

What we offer

• Competitive compensation package
• Growth opportunities
• Comprehensive benefits package including health insurance, dental, vision, company-paid life insurance, optional additional life insurance, short-term disability (STD), long-term disability (LTD), hospital indemnity, critical illness, and accident
• 401(k): 3% of gross pay
• Generous Paid Time Off
• 8 Paid Holidays + 2 Floating Holidays