This position will assist the Accounting and Operations Manager. The position will also need to work in conjunction with several other departments. The Accounts Payable/Receivable specialist will be responsible for billing, cash receipts, deposits, reconciliation of vendor and credit card statements and assist with month-end close process. The ideal candidate must be experienced in handling a broad range of administrative support and must well both independently and with team members. Applicants must be organized, flexible, trustworthy and possess excellent critical thinking skills. Experience in QuickBooks desktop preferred.
CLASSIFICATION: X Hourly Employee _____ Exempt Employee Accounts Payable - 3-way match purchase orders to vendor invoices.
- Verify accuracy of the purchase orders, receive and post vendor invoice into QuickBooks.
- Obtain and reconcile monthly vendor statements to ensure that all bills are entered for month-end close.
- Maintain organized files for accounts payable and expenses.
- Assist with requesting partial and final release of liens, when required for projects.
- Post and reconcile credit card transactions. Ensure organized files credit card purchases, payments and statements.
Billing/Accounts Receivable 1. Daily process all electronic invoicing for monthly billing cycle to ensure that customer invoicing is timely. 2. Receive and post all customer payments daily; post bank deposits. Present any variances to Financial Manager for guidance. 3. Maintain organized accounts receivable files. 4. Assist customer's with billing inquires. Other Duties: 1. Provide backup in answering telephones, as required. 2. Occasionally, assist with special projects. 3. Perform other responsibilities, as deemed necessary by management.
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