Job Title: Supply Chain Coordinator

Job Description

The Supply Chain Coordinator manages the full lifecycle of customer delivery orders, from scheduling and data entry through dispatch coordination and reporting. This role serves as a key point of contact for customers, ensuring accurate order processing, timely communication with dispatch, and compliance with port, rail, and customs requirements. The position requires strong organizational skills, attention to detail, and the ability to exercise independent judgment to resolve service issues and enhance overall customer satisfaction.

Responsibilities

• Receive and schedule all delivery orders and customer requests, exercising discretion and independent judgment when relating customer requirements, schedules, and service expectations to dispatch.
• Enter all orders into the computer system for dispatch, including handling technical lines that require specialized training, experience, or knowledge of the transportation industry.
• Ensure rail billing is in place before containers are delivered to the railroad and verify that in-bond documentation is properly validated with U.S. Customs when required.
• Confirm export bookings are released at depots and trace import containers on the rail to ensure deliveries are completed by the last free day.
• Prepare and maintain customer reports and tracking/tracing documentation, including divisional pool, MDR, CNI, Daily Activity, and Dispatch Status reports.
• Communicate customer delivery needs, including appointment dates and times, to dispatch and other internal stakeholders in a clear and timely manner.
• Quote rates to customers and clearly explain service requirements to support accurate expectations and strong customer relationships.
• Notify supervisors and management of all service failures and provide timely updates on any issues affecting customer service or delivery performance.
• Propose and implement solutions to improve overall customer service, operational efficiency, and communication processes.
• Create and update location profiles in the computer system to ensure accurate and current information for dispatch and customer service activities.
• Work as a dispatcher as needed, based on volume and vacation schedules, supporting load planning, driver coordination, and appointment management.
• Perform data entry, email correspondence, and general office duties to support day-to-day operations and customer service activities.
• Collaborate with team members across port, rail, and trucking operations to ensure smooth movement of containers and timely resolution of issues.
• Support additional projects and assignments from management, contributing innovative ideas and solutions to enhance service and workflow.

Essential Skills

• Strong customer service skills with the ability to support customers, understand their delivery needs, and maintain positive relationships.
• Experience with dispatch or scheduling coordination in a transportation or logistics environment.
• Proficiency in data entry with high accuracy and attention to detail.
• Ability to use Excel databases and other computer systems for order entry, tracking, and reporting.
• Effective verbal and written communication skills for interacting with customers, dispatch, and internal teams.
• Solid organizational skills to manage multiple orders, schedules, and priorities in a fast-paced environment.
• Ability to communicate customer delivery needs and appointment dates/times clearly and accurately.
• Capability to quote rates to customers and relate service requirements in a professional manner.
• Knowledge of port and rail operations, including basic understanding of container movements and rail billing processes.
• Familiarity with U.S. Customs requirements, including in-bond documentation and validation procedures.
• Understanding of trucking industry operations and terminology.
• Ability to identify service failures and take initiative to propose solutions and improvements.

Additional Skills & Qualifications

• Experience in customer support or service roles within logistics, transportation, or related industries.
• Prior exposure to order entry, scheduling, or dispatch coordination systems.
• Comfort working with tracking, tracing, and reporting tools such as divisional pool, MDR, CNI, Daily Activity, and Dispatch Status reports.
• Innovative mindset with the ability to suggest process improvements and enhance the customer experience.
• General office skills, including email management, document preparation, and file organization.
• Ability to work collaboratively with cross-functional teams in port, rail, and trucking operations.
• Adaptability to take on dispatcher responsibilities as needed based on operational volume and vacation coverage.

Work Environment

This position is based onsite in a corporate environment, working primarily in a cubicle setting. The role involves extensive use of computers, dispatch and order entry systems, and office productivity tools such as email and Excel. Work is typically performed during standard office hours, with a focus on coordinating transportation activities, communicating with internal teams and customers, and maintaining accurate documentation. The environment supports professional growth, offers exposure to port, rail, and trucking operations, and encourages innovative thinking to improve customer service and operational efficiency.

This is a Contract to Hire position based out of Olive Branch, MS.

The pay range for this position is $26.44 - $28.85/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Olive Branch, MS.

This position is anticipated to close on Oct 27, 2026.

This is a fully onsite position in Olive Branch,MS.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.