JOB POSTING
At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
Position Overview
Join a Team That Keeps Projects Moving
UES is seeking a highly organized and detail-oriented Administrative Assistant II to support our busy Charlotte Metro Construction Materials Testing (CMT) team. This is an excellent opportunity for a professional who thrives in a fast-paced environment, enjoys collaborating with others, and takes pride in keeping operations running smoothly.
In this role, you will serve as a critical support partner to our field and office teams, helping coordinate daily activities, manage documentation, support client deliverables, and ensure important details don't fall through the cracks. Success in this position requires strong organizational skills, a proactive mindset, and the ability to juggle multiple priorities while maintaining accuracy and professionalism.
Why UES?
At UES, you'll be part of a growing team of engineers, technicians, scientists, inspectors, and industry professionals working on projects that shape communities across the country. We offer a collaborative culture, opportunities for professional growth, comprehensive benefits, and the chance to contribute to meaningful projects every day.
If you're organized, dependable, and enjoy being the person who keeps everything on track, we'd love to hear from you. Apply today and join Team UES.
Responsibilities
What You'll Do
- Provide administrative support to a high-volume Construction Materials Testing team
- Coordinate and manage schedules, meetings, and department communications
- Prepare, process, and track reports, documentation, and project-related paperwork
- Maintain organized records and ensure accuracy of data and documentation
- Support invoicing, project tracking, and various operational workflows
- Serve as a professional point of contact for clients, vendors, and internal team members
- Assist with document preparation, correspondence, and meeting coordination
- Collaborate closely with project managers, technicians, and department leadership to support daily operations
- Help identify process improvements and contribute to overall team efficiency
What We're Looking For
- A highly detail-oriented professional who takes pride in producing accurate work
- Strong organizational and time-management skills with the ability to prioritize competing tasks in a high-volume environment
- Excellent communication and customer service skills
- A team player who enjoys working collaboratively and supporting others
- Ability to work independently while staying engaged with a busy department
- Proficiency in Microsoft Office, including Outlook, Excel, and Word
- Previous administrative experience in a professional office environment preferred
Qualifications
- High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
- 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
- Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
- Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
- Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
- Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
- Experience managing confidential and sensitive information while maintaining a high level of professionalism.
- Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.
Preferred Qualifications
- Previous administrative experience supporting engineering, construction, consulting, or technical teams
- Experience with Deltek Vantagepoint or similar project-based ERP/business management software
- Proven ability to learn new technologies and processes quickly
Travel Requirements
- This position does not require regular travel as part of its primary responsibilities.
- However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.
- Travel, when necessary, will be communicated in advance and aligned with business needs.
Physical Demands & Work Environment
- This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
- The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
- The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
- The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
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EEO Statement
UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here