The Administrative Assistant aids in the completion of all plant office work required to keep accurate information flowing between the plant and Corporate Office.
Essential Duties/Responsibilities
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
Inputs daily receipts for incoming raw materials in Excel and Oracle system.
Responsible for input and printing of plant daily/weekly reports which includes but not limited to raw materials, fleet, inventory.
Address and resolve any issues related to orders, such as delays, damages, or discrepancies.
Customer service duties, to include handling customer inquiries about service and updating Customer accounts.
Assist in typing correspondence, data entry, faxing and copying.
Responsible for answering phone and taking message as necessary.
Responsible for current security sign-in procedure along with gate intercom assistance.
Back up to Office Manager and Accounting Clerk duties.
Other duties as assigned
Minimum Qualifications
Associate degree or equivalent combination of education and related experience, typically 2+ years in an administrative role.
Proficiency with Microsoft Office, including Excel, Word, and Outlook.
Strong organizational and time management skills with the ability to manage multiple priorities.
Experience with data entry and maintaining accurate records.
Preferred Qualifications
Previous accounting or bookkeeping experience.
Experience with Oracle or a similar ERP system.
Strong written and verbal communication and basic mathematical skills.
Working Conditions and Physical Demands