PAE Undersea Action Officer — Arlington, VA, US

PAE Undersea Action Officer

Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being.

KMS is a three-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, KMS has won multiple regional Top Workplaces awards and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility.

Position Summary

The PAE Undersea Action Officer will serve as an on‑site Pentagon representative and key integrator for the PAE Undersea Executive Director (ED), providing high‑tempo, proactive support within a dynamic Navy and OSD stakeholder environment. This role requires extensive experience operating within the Pentagon, a deep understanding of DRPM Submarines/PAE Undersea/Team Submarine missions, and the judgment necessary to independently engage with senior leadership across the Navy enterprise.

They will attend meetings on behalf of the PAE Undersea ED, track and synthesize complex information, coordinate engagement with key Pentagon stakeholders, and facilitate timely action across PAEs, OPNAV, OSD, and supporting commands. The ideal candidate is a seasoned professional with exceptional communication skills, situational awareness, and the ability to translate emerging issues into clear, actionable recommendations for PAE Undersea leadership.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Attend Pentagon meetings on behalf of the PAE Undersea ED, capture key takeaways, and translate information into actionable tasks for the Undersea Front Office.
Provide real‑time, in‑person coordination when the PAE Undersea ED is onsite at the Pentagon, including office setup, escorting to meetings, and facilitating introductions with senior stakeholders.
Act as a liaison between Pentagon offices, Team Submarine, NAVSEA, PAEs, OPNAV, and other relevant organizations; identify stakeholders requiring engagement and recommend meeting strategies.
Track, assign, and manage action items from Pentagon engagements, ensuring timely follow‑through and communication with the Undersea ED and Front Office Staff.
Conduct research on complex issues, analyze relevant information, and deliver concise, well‑supported recommendations and decision-support products.
Maintain awareness of Pentagon processes, administrative requirements, and staffing pathways to ensure smooth execution of actions at the SES/Flag levels.
Prepare briefing materials, read‑aheads, reports, and summaries to support leadership decision making.
Maintain productive relationships with government and contractor staff at all levels, leveraging knowledge of Pentagon culture and workflows to support mission success.
Perform additional duties as required in support of the fast-paced and evolving needs of the PAE Undersea ED and associated programs.

Required Education and Experience

Bachelor’s Degree in a technical or related discipline.
Minimum 7 years of engineering or technical program analysis experience.
Experience working with the U.S. Navy, either operationally or as part of a headquarters or program staff.
Prior experience working with Pentagon stakeholders, either operationally or on staff, with a strong understanding of processes, culture, and engagement pathways.
Demonstrated excellence in written and oral communication.
Must possess and maintain a TOP SECRET security clearance.

Preferred Education and Experience

Master’s Degree in a technical or related field.
Recent experience working within Team Submarine.
Recent experience working in the Pentagon.
Experience with Navy program metrics, including Advana, and applying data analytics to Navy program processes.
Knowledge of Navy administrative processes, staffing, and Flag/SES‑level coordination.

Competencies

Strong analytical and critical thinking skills; ability to rapidly distill complex information into actionable insights.
Excellent interpersonal skills with the ability to build relationships across Navy, OSD, and Joint staffs.
High level of situational awareness in senior‑leader environments; ability to prioritize and respond to fast‑changing demands.
Exceptional communication skills, including the ability to draft concise, accurate summaries, briefs, and recommendations.
Strong task-management and organizational skills with the ability to track high‑volume, time-sensitive action items.
Proactive, self-directed work style with the ability to operate independently in a dynamic, ambiguous environment.
Proficiency with SharePoint and Microsoft Office (Excel, Word, PowerPoint), including the ability to analyze and present data for senior‑level decision makers.
Professional presence and confidence engaging with SES, Flag Officers, and senior Pentagon stakeholders.

Additional Eligibility Requirements

Work Authorization/Security Clearance Requirement

This position requires the ability to obtain and/or maintain a TOP SECRET DoD Security Clearance and required access to all worksite locations. Security clearances may only be granted to U.S. citizens.
Legally authorized to work in the United States at the time of hire and throughout employment.

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

None

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs.

Position Type/Expected Hours of Work:

The typical workday is eight hours in length. Some flexibility in hours may be allowed, with concurrence from the supervisor. Attendance at prescheduled mandatory meetings is required. Must be available during the core work hours as determined by your contract/location and must account for the required number of hours in a pay period to maintain Full-time status.

Telework:

Position is located at the Pentagon, in person 5 days a week. Occasional situational telework may be approved by the client.
Subject to change based on business needs and customer requirements.

Travel:

Ability to travel CONUS; potential to travel OCONUS.
Travel up to 10% may be required. Subject to change based on business needs and customer requirements.

Benefits and Additional Compensation:

KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions is an Equal Employment Opportunity Employer and maintains an Affirmative Action Program. We recruit, employ, train, compensate, and promote qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or any other protected status under applicable federal, state, or local laws. Applicants or employees needing a reasonable accommodation during the application or interview process should contact Human Resources.

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