JOB SUMMARY

Under the supervision of the Executive Director of Higher Education, the Tribal College Projects and Operations Manager requires a high level of technical proficiency in project and grant management systems, data analysis and report generation, Microsoft Office applications, and other technologies that support college operations and strategic decision-making. The position is responsible for writing, implementing, and evaluating grants while planning, coordinating, and overseeing the day-to-day operations of the college. This senior-level position works collaboratively with senior management in Adult and Higher Education, providing oversight of operational staff and managing projects, resources, facilities, and support services. The role builds and maintains internal and external partnerships, ensures compliance with organizational policies and procedures, and supports the achievement of department goals.   

MAJOR TASKS AND RESPONSIBILITIES

Project Oversight & Strategic Initiative Management

Prepares, maintains, and submits required grant reports; monitors grant data, deliverables, outcomes, expenditures, and compliance requirements to ensure accurate and timely administration of assigned grants.

Generates operational, financial, and programmatic reports by collecting, analyzing, and presenting data to executive leadership to support institutional planning, performance evaluation, and decision-making.

Manages and maintains assigned College data systems and operational records, ensuring accuracy, integrity, security, and accessibility of institutional information.

Utilizes and administers project management software, grant management systems, student information systems, databases, Microsoft Office applications, and other technologies to implement operational processes, maintain information, and improve College administrative efficiency.

Manages multiple assigned operational projects and grant-funded initiatives simultaneously, developing implementation plans and ensuring established objectives, schedules, budgets, deliverables, and compliance requirements are met.

Conducts project reviews and prepares detailed quarterly reports for executive staff; recommends process improvements, identifies operational opportunities, and develops proposals for new projects or initiatives for leadership consideration.

Leads cross-functional teams in implementing approved operational initiatives and applies project management practices to improve execution, coordination, and organizational effectiveness.

Monitors project milestones and deliverables, resolves implementation and operational barriers within assigned authority, and communicates project status, risks, and recommendations to executive leadership.

 

Budget & Resource Management

Assists leadership in developing operational budgets and administers and monitors assigned budgets and grants within established institutional priorities and authorized funding.

Manages assigned departmental resources and assets to ensure appropriate, efficient, and accountable use consistent with established budgets, policies, and operational priorities.

 

Compliance & Risk

Implements and monitors operational processes to ensure compliance with applicable Tribal, federal, state, grant, and institutional policies and requirements; identifies compliance concerns and elevates significant issues to leadership.

Coordinates and oversees implementation of approved operational risk mitigation measures, including leading the building Safety Committee and reporting identified risks and recommended corrective actions to leadership.

 

Operations Management

Manages the day-to-day administrative and operational functions of the Tribal College in accordance with established institutional priorities, policies, budgets, and academic needs.

Develops and recommends operational policies and procedures and implements approved processes; evaluates their effectiveness and recommends modifications to improve College operations.

Monitors day-to-day operational performance, identifies workflow or service issues, and recommends and implements approved improvements to increase efficiency, consistency, and service quality.

Coordinates and manages assigned operational support services, facilities, equipment, and institutional resources necessary to carry out College programs and daily operations.

Develops and manages operational work plans, project plans, communication protocols, and implementation strategies necessary to execute established institutional priorities and support College operations.

 

Staff Supervision

Supervises, coaches, and develops assigned operational staff to strengthen professional capacity, address performance and operational challenges, improve work practices, develop leadership skills, and sustain effective team performance.

Fosters a positive, collaborative, service-oriented, and accountable work environment among assigned staff and project teams.

Coordinates with project and initiative team members to monitor completion of assigned tasks, address delays or barriers, and ensure established deliverables and timelines are met.

 

Collaboration and Other Duties

Provides project coordination and operational implementation support for Council-directed initiatives and special projects as assigned by executive leadership.

Collaborates with senior leadership to coordinate and implement approved professional development activities for College staff.

Prepares, coordinates, and leads operational, project, and staff meetings within assigned areas of responsibility.

Supports assigned projects and operational initiatives through research, document acquisition, data gathering, and stakeholder interviews; summarizes findings and provides information and recommendations to support implementation and leadership decision-making.

Performs other related duties and operational or project assignments as directed by the immediate supervisor.

Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time.  Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

• Bachelor's degree in Business Administration, Public Administration, Organizational Leadership, Project Management, Higher Education Administration, or a closely related field.
• Two (2) years of progressively responsible experience in operations, administration, project management, or organizational leadership.
• One (1) year of supervisory or management experience, including responsibility for directing staff, assigning work, conducting performance evaluations, and developing employees.
• One (1) year of progressively responsible experience in grant writing, scholarly writing, grant administration, or grant management.

Licenses or Certifications Required

Valid WA Driver's License