Job Summary

Under general direction, this position is responsible for managing all procurement, contracting, and inventory control functions for Reeves County Emergency Services Districts Nos. 1 & 2. This includes oversight of procurement planning, solicitation, contract negotiation and administration, inventory management, and compliance monitoring, in accordance with Districts’ policies and applicable federal, state, and local laws. The position provides leadership and technical expertise in achieving cost-effective, timely, and compliant acquisitions and inventory controls in support of the Districts’ operational needs.
 This position exercises direct supervision over assigned procurement, contracts, and inventory control staff, and works primarily in an office and warehouse environment. This is an at-will position and may be terminated at any time for any reason.

Role and Responsibilities

• Provides comprehensive management and oversight of the Districts' inventory control program, including tracking, storage, issuance, reconciliation, and lifecycle management of equipment, supplies, and materials from acquisition through disposition. 
• Develops, implements, and continuously improves procurement and inventory policies, procedures, and standards to ensure compliance with all applicable federal, state, local procurement laws, grant-specific requirements, and reporting standards. 
• Manages the complete procurement lifecycle including solicitation processes (RFQs, RFPs, IFBs), bid evaluation, contract award recommendations, negotiation of terms and pricing, and proper administration, monitoring, amendment, and termination of contracts. 
• Oversees procurement of goods, equipment, construction, professional services, and other contracts in accordance with applicable policies and laws while conducting market research to identify cost-effective sourcing opportunities. 
• Manages vendor relationships, monitors vendor performance and contract compliance, and ensures vendor availability during major incidents or disasters. 
• Supervises assigned staff including inventory personnel, providing hiring, development, evaluation, counseling, and discipline in accordance with Districts' policies and procedures. 
• Conducts training and provides technical guidance to staff on procurement, contract management, and inventory control practices. 
• Manages procurement and inventory systems to ensure data integrity, accurate real-time reporting for purchasing and stock levels, and timely recordkeeping in accordance with District policies and regulations. 
• Conducts regular audits of inventory to ensure accuracy, resolve discrepancies, and maintain proper internal controls to safeguard District assets, inventory, and equipment. 
• Coordinates with the Chief Financial Officer to ensure procurement and inventory practices align with budget constraints, financial forecasts, and audit requirements while tracking encumbrances and purchasing against approved budgets. 
• Provides variance reports to Finance leadership and regular reports and updates to leadership regarding procurement, contract, and inventory activity, performance, and issues. 
• Works collaboratively with Logistics, Fleet, and Operations leadership to forecast and meet inventory needs that support District operations. 
• Oversee the travel and lodging arrangements, completes expense reports, processes travel requests, and ensures correct account codes and required signatures are obtained. 
• Participates in emergency response support planning and ensure logistical readiness of critical inventory during major incidents or disasters. 
• Oversees lifecycle tracking of capital assets and equipment to ensure compliance with fixed asset policies and maintains accountability and cost-effectiveness in all inventory operations.
• Performs other related duties as assigned. 
  Knowledge, Skills, and Abilities
• Comprehensive knowledge of procurement, contracting, inventory control, and compliance practices.
• Working knowledge of federal, state, and local procurement laws, including public sector purchasing requirements.
• Familiarity with construction, consulting, professional service contracts, and inventory administration.
• Knowledge of budgeting, financial analysis, and cost accounting principles related to procurement and inventory.
• Strong interpersonal and supervisory skills with the ability to lead and develop staff.
• Proficient in Microsoft Office and other relevant procurement and inventory software.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and projects independently from start to finish.
• Ability to interpret and apply complex rules and regulations.
• Ability to establish effective working relationships with District staff, vendors, contractors, and the public.
• Ability to maintain confidentiality and sound professional judgment. 

Residency and License Requirements

    Minimum Job Requirements

• Associate’s degree from an accredited college or university.
• Three (3) years of progressively responsible experience in procurement, contract management, and inventory control, including at least one (1) year of supervisory experience.
• Equivalent combination of education and experience may be considered. 

    Preferred Qualifications

• Bachelor’s degree in business, Public Administration, Finance, Supply Chain Management, or a related field.
• Familiarity with Texas purchasing statutes and federal grant compliance requirements.
• Experience in inventory management and control in a public sector or emergency services environment. 

   Additional Notes

Must be authorized to work lawfully in the United States. 

   Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds. 

   Mental Demands

While performing the duties of this job, employees are regularly required to be able to organize tasks, manage time, and be able to adjust as needed to changing situations. Regularly work on multiple tasks or projects in differing environments with minimal supervision.

  Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be exposed to differing weather, cleaning chemicals, heights (less than 15’), and dust or dirt. Work is in office, warehouse, and outside.