Position Summary

The Executive Administrative Office Manager will be committed to providing all support required to make the senior executive(s) and their teams they are supporting as productive and organized as possible.

Essential Functions:

• Support senior management and any visiting senior executives
• Assist corporate offices with HR related functions for the platform, including onboarding, benefits, and ancillary functions
• Coordinate meetings and client events and assist with occasional engagement
• initiatives, internal events and special projects
• Lead firm-wide operational initiatives
• Ensure timely responses to emails and task completion and ensure floor is fully stocked and maintained
• Coordinate with accounting to ensure timely payment of vendor invoices
• Schedule and manage vendor visits, address operational issues, and ensure
• resolutions are completed
• Coordinate with building management regarding any lease/facilities issues as
• needed
• Anticipate leaders’ needs through adaptability and situational awareness across varying work styles and priorities
• Provide support as needed to deal teams
• Print and gather pipeline reports and distribute to senior management
• Assist with ad hoc projects and perform additional responsibilities as needed
• Consistently demonstrates use of tact and discretion

Closing Department and Deal Team Support:

• Follow-up on post-closing loan documents
• Ensure final third-party reports are received
• Follow-up on recorded documents and final title policies
• Coordinate with warehouse lender to ensure delivery of all required deliverables for
• loans
• Prepare loan expense reconciliation
• Coordinate with Treasury and Accounting to ensure timely payments and wires for loan related expenses
• Assist with coordinating loan documents for execution
• Prepare initial draft of loan closing statements

Knowledge/Experience:

• Ten plus years successful experience supporting senior executives in an administrative Office management leadership position
• Real estate finance industry background, agency knowledge a plus
• Demonstrated multi-modal communication style that reaches every stakeholder, specifically excellent verbal, and written communications
• Exceptional emotional intelligence, collaboration skills, and the ability to operate effectively in a fast-paced environment
• Proven ability to work autonomously while exercising discretion and sound
• decision-making on behalf of executives
• Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines

Technical/Educational Requirements:

• Bachelor’s degree required
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook
• Experience with Concur
• Demonstrated ability to use and learn new technology (e.g., computers/hardware, mobile, software, cloud-based programs)
• Proficiency with computers, keyboards, monitors and telephone headsets.

Berkshire Residential offers an excellent benefits package, focusing on our employees’ total health and wellness. We offer programs and incentives that promote physical, mental, financial, and behavioral wellbeing both within and beyond our workplace. Current anticipated annual base salary range: $70,000 - $110,000. Base salary within the range will be determined by various factors including but not limited to the individual's experience, skills and qualifications. Please visit our Careers page for full details – and to learn more about how we value our employees.