Overview

The Facilities Specialist is responsible for supporting the maintenance, operations, safety, and appearance of all company physical assets, buildings, grounds, and systems. This role ensures facilities operate efficiently, safely, and in compliance with applicable codes, standards, contracts, and internal procedures.

Responsibilities

Conference Room and Technical Support

• Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
• Book or reserve internal or external conference rooms for various project teams
• Responsible for clerical and organizational tasks, including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
• Greet employees and visitors
• Restock office and kitchen supplies

Team Member Support

• Arrange and send bereavement flowers
• Send a new baby gift package
• Oversee the FreshService help desk to address and resolve issues
• Prepare and dispatch business cards to requesters
• Assist with onboarding swag distribution
• Shipping Point of Contact

Events

• Partner with office leadership, FM Program Manager, and HR Concierge to coordinate and execute events, ensuring alignment with company culture and objectives. 

Facilities Maintenance 

• Oversee all activities inside the building, ensuring health and safety standards are met and arranging for repairs when needed.
• Plan and manage central services such as reception, cleaning, catering, and parking.
• Place service calls as needed for office equipment under maintenance contracts.
• Coordinate a range of facility maintenance requirements directed by the Facilities Department.
• Complete a monthly Preventive Maintenance Walk to identify office issues. 

Facilities Project Support

• Access Control POC
• Supervise maintenance and repair of facilities and equipment
• Oversee facility refurbishment, renovations, remodels, and construction
• Implement best practices to increase efficiency.
• Obtain quotes from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Create and implement Standard Operating Procedures

 Special Projects

• Additional projects and responsibilities may be assigned based on business needs.

Qualifications

Skills/Qualifications: Organizational and planning, excellent communication, customer service, organization, and problem-solving skills.  Problem analysis, attention to detail and accuracy, solid judgment, and decision-making ability; takes the initiative, is adaptable, and is customer-oriented with solid judgment.

Education / Experience:

• High School Diploma or GED equivalent is required. An associate degree is preferred. 
• No prior professional work experience is required. Relevant education, training, or transferable skills may be considered.
• The ideal candidate must thoroughly know Microsoft Office 365, Windows, Office, and desktop software.
• Experience in or working for the U.S. military is also highly desirable.
• Must be a U.S citizen.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• General Movement & Activity
• Frequent standing and walking throughout facilities during work hours.
• Ability to bend, stoop, kneel, crouch, and reach to inspect and service equipment or spaces.
• Occasional climbing of ladders or stairs for maintenance access.
• Lifting & Carrying
• Lifting, carrying, pushing, and pulling materials and equipment is frequently required. Up to 20–50+ pounds regularly.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market rates commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation rate for this position is $19.00 - $23.00 per hour. The hourly rate displayed represents the typical rate for this position and is just one component of Nakupuna Companies total compensation package for employees.