George Fox University is seeking a Grant Administrator to provide administrative and operational support for the Newberg Literacy Partnership Initiative, a partnership between George Fox University, Newberg School District, and Stand for Children. The initiative includes high-dosage literacy tutoring, a Literacy Innovation Team, professional development for educators, and a Summer Literacy Institute.

About the Job:

Working under the direction of the Grant Principal Investigator, the Grant Administrator coordinates project logistics, maintains financial and program records, tracks deadlines and deliverables, and gathers the documentation needed for grant reporting. This position supports the efficient administration of the project but is not responsible for its overall programmatic direction or evaluation.

Job responsibilities include, but are not limited to:

• Maintain a calendar of project activities, deadlines, meetings, payments, and reporting requirements.
• Track grant expenditures and commitments in relation to the approved budget.
• Coordinate with university offices regarding purchasing, reimbursements, contracts, payroll, stipends, and student employment.
• Assist with administrative processes related to hiring, onboarding, and paying grant-funded personnel.
• Maintain organized records of expenditures, personnel documentation, participation, project activities, and grant deliverables.
• Support purchasing and distribution of instructional materials, supplies, and other grant-funded resources.
• Schedule project meetings and assist with agendas, notes, action items, and follow-up communication.
• Coordinate logistics for tutor training, professional development, family events, and the Summer Literacy Institute.
• Collect participation data, program documentation, and other information from project leads.
• Provide the Principal Investigator with regular updates regarding expenditures, deadlines, and administrative needs.
• Compile financial, participation, and implementation information for interim and final grant reports.
• Assist with final reconciliation, record organization, and grant closeout.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross-culturally with respect, appreciation and humility.
• Other duties as assigned.

Scope of Responsibility:

The Grant Administrator is responsible for coordinating and documenting the administrative functions of the grant. The Principal Investigator retains responsibility for project leadership, partner relationships, programmatic decisions, evaluation, approval of significant expenditures or changes, and communication with the funder.

We're looking for candidates who have:

• Experience with program coordination, project administration, or similar organizational work.
• Strong organizational, communication, and recordkeeping skills.
• Ability to manage multiple deadlines, activities, and participants.
• Experience working with budgets, purchasing, reimbursements, payroll, or related administrative processes.
• Ability to collaborate with faculty, staff, university offices, school personnel, and community partners.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference Will be Given to Those Who Have the Following Attributes:

• Familiarity with George Fox University administrative processes.

Job information:

• Hours Per Week: 3 hours (approximately)
• Duration: This is a limited-term, grant funded position and is set to conclude within 10 months
• Primary Work Location: Newberg Campus
• Working Conditions: Physical requirements are those of a normal office environment.
• Supervisor: Grant Principal Investigator

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities.

What is most appealing about working at George Fox University?

• Faith-centered: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating Biblical scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
  
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
  

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact Georgefoxcareers@georgefox.edu

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.