Job Details: Job Location: 0UZ33 - FAMILY MATTERS JAFCO - King Of Prussia, PA, Position Type: Full Time, Salary Range: Undisclosed, Job Category: Admin - Clerical, Job Purpose: - The Executive Coordinator at JAFCO is responsible for providing high-level administrative support to the executive team. This role involves coordinating executive communications, managing schedules, and facilitating the efficient operation of the executive office. The position requires a proactive approach to problem-solving, a keen attention to detail, and the ability to handle confidential information with discretion. Key Responsibilities: - Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements. - Serve as a liaison between the executive team and internal/external stakeholders, ensuring clear and effective communication. - Prepare and edit correspondence, reports, and presentations for executive review. - Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items. - Assist in the preparation of departmental budgets and monitor expenditures. - Maintain and organize confidential files and records, ensuring they are up-to-date and easily accessible. - Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency. - Support special projects and initiatives as directed by the executive team, ensuring timely and successful completion. - Foster a positive and collaborative work environment, contributing to team morale and productivity.Qualifications: Required Education: - Bachelor's degree in Business Administration, Management, or a related field. Required Experience: - Minimum of 3 years of experience in an executive support role, preferably within the financial or investment sector. - Proven track record of managing complex schedules and coordinating high-level meetings. - Experience in handling confidential information with discretion and professionalism. Required Skills and Abilities: - Exceptional organizational and multitasking abilities to manage multiple priorities efficiently. - Strong written and verbal communication skills, with the ability to interact effectively with senior executives and stakeholders. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling software. - Ability to work independently and make informed decisions in a fast-paced environment. - Demonstrated problem-solving skills and attention to detail. - Strong interpersonal skills to build and maintain professional relationships. EOE